Safety and security documentation

  • One place for health & safety, fire safety, first aid and security policies

  • Send a document to everyone, or only to selected teams

  • Employees confirm they have read and understood it

  • A live record of who has acknowledged, and who is overdue

  • 15 day FREE trial for any business

Policies that nobody can prove they have read are a liability. With Punch-in your safety and security documents live next to your timesheets and staff records, and every employee's acknowledgment is recorded for you automatically - no chasing signatures, no spreadsheets.

For HR and managers

  • Upload PDF, Word, Excel, PowerPoint, text or image files and organise them by category: health & safety, fire safety, first aid, manual handling, hazardous substances, PPE, emergency procedures, security or policy.
  • Address a document to the whole company or to specific teams, and mark it as mandatory.
  • Set an acknowledgment deadline and a review date, so policies are revisited on schedule.
  • Publish updated versions: the full version history is kept, and employees are asked to acknowledge the new version.
  • See, per document, how many employees have acknowledged, who is still pending or overdue, and export the compliance record as a CSV file.
  • View documents directly in the browser without downloading them first.

For employees

  • Documents addressed to them appear in the employee portal, with a notification and a badge showing what is waiting.
  • Open or download the document, then confirm they have read and understood it with one click.
  • Overdue documents are highlighted, so nothing gets forgotten.
  • Documents are only available to the people they are addressed to - files are never exposed through a public link.

Safety and security documentation is part of the HR system module. Get in touch to see it in action - we are happy to set up a demo with your own policies.